Arisa Violet Kim

• Handling aspects of booking appointments, including contacting clients, confirming availability, and coordinating schedules, and handling inquiries and resolving any scheduling conflicts or last-minute changes in a professional manner.

• Acting as the central point of contact for booking processes, handling all logistics and communication, ensuring a smooth operation.

• Managing and auditing events and staff portfolios through detailed record keeping and communication.

• Maintaining and updating the agency's database with model profiles, portfolios, and availability.

• Communicating with clients to understand their project needs and ensuring appropriate talent recommendations, and collaborating with models to ensure they have all necessary details and materials for the events.

Entertainment Production Assistant & Coordinator

Norwegian Cruise Line Holdings

Oceania & Regent Branches

• Efficiently orchestrating shipbuilding schedules, pre-production logistics, and production timelines, guaranteeing effortless coordination among teams.

• Played an integral role in recruitment, oversaw their onboarding adventure, and weaved them into our production, ensuring a seamless transition and productive workflow.

• Reached out to prospective stakeholders for potential technical show items, preparing and crafting essential documents to facilitate smooth exchanges.

• Set up meetings across departments, cultivating a culture of effective communication and collaboration while managing various production needs.

• Kept the team's schedule in sync with the shipbuilding and scenic production, zeroing in on those all-important timelines to keep the momentum for the launch

Pre-Production

• Scheduled travel arrangements, scouted locations onsite, and prepared onsite operational needs while expertly assisting with the necessary paperwork to efficiently streamline logistics.

• Assist the production team with day-to-day operations, including scheduling, coordinating, and communicating with departments, and ensured compliance with health and safety protocols on set and in the shipyard,

• Ensured a smooth workflow by preparing and distributing call sheets, scripts, and other production materials tailored for the executives.

• Oversaw a skilled team of technicians, serving as the primary point of contact for crew members as well as ship staff, facilitating communication and collaboration throughout the production process.

• Support post-production tasks, including logging footage, maintaining records, and archiving materials.

Managerial & Coordinator Assistant

Tiffany & Co. NYC Flagship - Love & Engagement

• Efficiently managed day-to-day scheduling using trackers, ensuring accurate updates and organization of on-hold jewelry for potential clients.

• Accurately calculated daily sales during closing and prepared detailed End-of-Day (EOD) reports to support seamless operations for the next business day.

• Provided comprehensive support to client advisors, managers, and sales coordinators by addressing client servicing needs, managing special jewelry requirements, and maintaining critical documents with precision and confidentiality.

• Proactively facilitated client management on the floor, ensuring prompt attention by appropriate specialists, coordinating appointments, and delivering exceptional customer experiences. Additionally, provided training and immediate support to new client advisors.

• Collaborated with the team to plan and execute private client events, managing creative and logistical aspects while fostering strong relationships with vendors and clients.

Small Business Manager

• Overseeing end-to-end project workflows, ensuring accurate and timely execution of deliverables to maximize successful outcomes and meet organizational goals.

• Acting as a liaison between internal teams, external stakeholders, and governmental bodies, effectively managing communication and resolving challenges in complex and dynamic environments.

• Documenting and assessing potential risks, developing contingency plans, and ensuring compliance with regulations and safety protocols to minimize disruptions and safeguard operations.

• Managing and tracking essential project documentation, maintaining meticulous records and ensuring smooth processing of approvals and deliverables.

• Provided crucial support to entrepreneurs during the COVID-19 crisis by assisting them in securing grants and funding to sustain their businesses through the unexpected shutdown during the pandemic.

Freelance

Assistant Coordinator

Naderi Center for Cosmetic Surgery and Skin Care

• Managed administrative duties including handling heavy phones, calendar management, scheduling hospital travels, and general office management tasks.

• Oversaw patient accounts, documents, and required paperwork, ensuring accurate management and organization of records related to potential surgeries or procedure

• Engaged in effective communication with other hospitals to verify and approve upcoming surgeries, handling necessary documents, and scheduling concrete surgery dates for patients, facilitating smooth transitions and comprehensive care.

• Proactively maintained doctors’ and hospitals’ schedules, regularly updating them, while diligently confirming appointments and procedures with all relevant parties, ensuring efficiently and well-coordinated operations.

• Actively contributed to social media efforts by generating ideas and participating in brainstorming sessions, assisting in the editing and enhancement of social media content, setting up lighting, capturing photographs, and applying editing techniques to produce visually appealing images.

Production Assistant

• Actively collaborated with artists, providing comprehensive assistance for their current or stalled projects, offering support and expertise in various areas, ensuring a seamless workflow and addressing any additional needs that arose during the creative process.

• Demonstrated exceptional organizational skills by creating and managing schedules, facilitating efficient coordination among team members, and ensuring timely completion of tasks and milestones.

• Played a pivotal role in managing cue lists for filming or projects involving visual and auditory elements. Ensured that cues were accurately documented and effectively communicated to the production team, contributing to the smooth execution of scenes and the overall artistic vision.

• Utilized strong editing and copy writing skills to assist artists with refining written works, such as emails and artist statements.

• Fostered open and effective communication channels between artists, crew members, and management, and acted as a liaison, relaying important information, resolving conflicts, and promoting a collaborative and harmonious working environment.

Freelance