Entertainment Production Assistant & Coordinator

Norwegian Cruise Line Holdings

• Efficiently managing and maintaining shipbuilding schedules, pre-production logistics, and production schedules, ensuring seamless coordination between teams.

• Playing a key role in the recruitment process by assisting in the hiring of new team members, overseeing their onboarding process, and integrating them into production meetings, ensuring a smooth transition and efficient workflow.

• Reaching out to future stakeholders for potential technical show items or bookings, and thoroughly preparing and creating the necessary documents to send and to receive.

• Setting up and facilitating meetings between departments and the team, fostering effective communication and collaboration while meticulously procuring and maintaining production.

• Calendaring and maintaining the team’s schedule to the ship build and production scenic build, focusing on timelines that are priority.

Oceania Vista - Pre Production

• Scheduling, booking and coordinating travel and day-to-day onsite necessities while assisting the team with paperwork, ensuring smoother process of logistics

• Tracking, documenting, and arranging the technical aspects of production, including shipping logistics, access paperwork, and travel arrangements for accurate record-keeping and compliance with multiple company protocols.

• Coordinating pre-production, load-in, and rehearsal during the new installation and taking notes for future potential remounts and operational handover.

• Creating Call and Cue sheets for day-to-day pre-production on-site while updating schedules and calendars to reflect any changes, and gathering information and creating End of Day reports for the executive teams, creating and maintaining departmental documentation to report to the larger Production team.

• Supervising and supporting Technicians on each show projects including Wardrobe, Install Stage Managers and ship entertainment staff, and becoming the point of contact for the Technicians, Carpenters, and ship staff.

Regent Grandeur - Pre Production & Production

Managerial & Coordinator Assistant

Tiffany & Co. NYC Flagship - Love & Engagement

• Efficiently managed the day-to-day appointments on trackers, ensuring accurate updates and organizing any jewelry that are on hold for potential clients.

• Meticulously collected and calculated the sale during closing and created detailed EOD reports to support smooth operations for the next opening.

• Assisted client advisors, managers, and sales coordinators in client servicing needs, handling special jeweler’s requirements, and managing important documents with utmost care and attention to detail.

• Proactively managed clients on the floor, ensuring they were promptly attended to by a client advisor or a diamond specialist, and facilitated appointments when necessary to provide exceptional customer experiences as well as providing comprehensive training to new client advisors and offering immediate assistance as needed.

• Collaborated closely with the team in the planning and execution of private client events, and nurtured and built relationships with vendors and clients while implementing the creative and logistical aspects of the events.

Business Manager

• Provided crucial support to entrepreneurs during the COVID-19 crisis by assisting them in securing grants and funding to sustain their businesses through the unexpected shutdown during the pandemic.

• Oversaw the end-to-end application submission process for grants and funding, ensuring accurate and timely submissions, and maximizing the chances of successful outcomes for clients.

• Acted as a liaison between clients and the government, effectively communicating about small business disaster aid, managing the account, and navigating the complexities of disaster situations.

• Documented and filed personal loss claims, while also planning for future proceedings and endeavors, assessing potential damages, and understanding government regulations and precautions.

• Managed and tracked crucial documents throughout the application process, maintaining meticulous records and ensuring seamless processing of applications.

Freelance

Assistant Coordinator

Naderi Center for Cosmetic Surgery and Skin Care

• Managed administrative duties including handling heavy phones, calendar management, scheduling hospital travels, and general office management tasks.

• Oversaw patient accounts, documents, and required paperwork, ensuring accurate management and organization of records related to potential surgeries or procedure

• Engaged in effective communication with other hospitals to verify and approve upcoming surgeries, handling necessary documents, and scheduling concrete surgery dates for patients, facilitating smooth transitions and comprehensive care.

• Proactively maintained doctors’ and hospitals’ schedules, regularly updating them, while diligently confirming appointments and procedures with all relevant parties, ensuring efficiently and well-coordinated operations.

• Actively contributed to social media efforts by generating ideas and participating in brainstorming sessions, assisting in the editing and enhancement of social media content, setting up lighting, capturing photographs, and applying editing techniques to produce visually appealing images.

Production Assistant

• Actively collaborated with artists, providing comprehensive assistance for their current or stalled projects, offering support and expertise in various areas, ensuring a seamless workflow and addressing any additional needs that arose during the creative process.

• Demonstrated exceptional organizational skills by creating and managing schedules, facilitating efficient coordination among team members, and ensuring timely completion of tasks and milestones.

• Played a pivotal role in managing cue lists for filming or projects involving visual and auditory elements. Ensured that cues were accurately documented and effectively communicated to the production team, contributing to the smooth execution of scenes and the overall artistic vision.

• Utilized strong editing and copy writing skills to assist artists with refining written works, such as emails and artist statements.

• Fostered open and effective communication channels between artists, crew members, and management, and acted as a liaison, relaying important information, resolving conflicts, and promoting a collaborative and harmonious working environment.

Freelance